The Challenge of Fleet Vehicle Condition
Without regular oversight, fleet vehicle condition deteriorates steadily. As a result, damage goes unreported until de-fleet. End-of-lease charges accumulate because nobody caught the issues early. Consequently, without a systematic inspection process, you only discover the true condition of your vehicles when it is too late.
In short, the cost is significant — inflated damage charges at contract end, insurance disputes without evidence, and no accountability for the drivers responsible. Therefore, you need visibility into vehicle condition throughout the lifecycle, not just at the point of return. The right fleet vehicle inspection software gives you that visibility from day one.
Fleet Vehicle Inspection Software With Scheduled Inspections That Run Themselves
Set up regular inspection intervals and let the platform manage the process for you.
Driver Self-Inspection
Drivers complete inspections on their own smartphones. The guided walk-around process ensures every driver captures the same data points — exterior panels, interior condition, wheels, glass, and mileage — regardless of their technical ability.
In addition, no specialist training is needed. The app guides them step by step through each photo and check. As a result, results land on your dashboard the moment they finish, giving you real-time visibility into the condition of vehicles across your entire fleet.
Damage Tracking Over Time
Compare inspections over a vehicle’s lifecycle to build a complete condition history. When new damage appears, you can identify exactly which inspection period it occurred in and consequently assign accountability to the correct driver.
Most importantly, this ongoing record means you catch damage early, arrange repairs before costs escalate, and have a clear evidence trail for end-of-lease negotiations. No more discovering thousands of pounds of damage at de-fleet that accumulated over months of unreported incidents.
Centralised Dashboard
All vehicles, all locations, one view. Real-time visibility across your entire fleet.
Offline and Multi-Device
Fleet drivers work in depots, car parks, and remote locations where internet connectivity is unreliable or unavailable. However, TradeAppraise works fully offline — drivers complete their entire inspection without a connection and the data syncs automatically when they are back online.
Moreover, the platform is compatible with all Apple and Android devices. Additionally, there is no app to install — drivers access the inspection through their mobile browser. Whether your fleet runs on iPhones, Samsung, or any other device, the experience is consistent and the data is captured to the same standard.
Audit Trail and Compliance
The platform timestamps and stores every inspection, creating a complete evidence chain you can rely on for disputes, insurance claims, or compliance audits. For example, when a driver reports an incident, you have the previous inspection on record to confirm the vehicle’s prior condition.
TradeAppraise produces FCA and BVRLA-ready documentation. Specifically, whether you need to demonstrate duty of care, evidence vehicle condition for an insurance claim, or resolve a dispute about lease and PCP return damage charges, the audit trail is there.
From Inspection to De-Fleet
Overall, TradeAppraise supports your fleet throughout the entire vehicle lifecycle. Use regular driver inspections to maintain condition visibility, then seamlessly transition to end-of-contract processes when vehicles are due for return. In addition, the same platform handles vehicle transport condition reports when vehicles move between locations, so you have documented evidence at every stage.
A team with over 50 years of experience in the automotive remarketing industry built TradeAppraise, and it is independently owned and not part of any dealer group or auction house. As fleet vehicle inspection software designed by people who understand the challenges fleet managers face, it delivers practical solutions we have needed ourselves.