Vehicle Condition Report Software
for Any Use Case

Our vehicle condition report software produces digital vehicle condition reports that are accurate, consistent, and built for the way your business works. From dealership forecourts to logistics compounds, TradeAppraise adapts to your workflow.

What Is Vehicle Condition Report Software?

A vehicle condition report is a structured record of a vehicle’s physical state at a specific point in time. Specifically, it captures exterior and interior condition, damage, mileage, and supporting evidence like photos and video. Businesses across the automotive industry, including members of the SMMT, rely on condition reports to protect themselves from disputes, make informed decisions, and maintain audit trails.

In contrast, paper-based reports are slow, inconsistent, and easy to challenge. Vehicle condition report software like TradeAppraise solves this. Instead, TradeAppraise replaces them with a guided digital process that produces timestamped, photo-evidenced reports on any smartphone — no specialist equipment required.

Used car dealership forecourt with vehicles and customers

How TradeAppraise Works

Three simple steps to professional vehicle condition reports.


1. Set Up Your Template

First, choose from our pre-built appraisal walk-throughs or design your own. Define the photos, questions, and checks that matter to your business.


2. Capture the Condition

Next, follow the guided walk-around on any smartphone. Then capture photos, video, audio notes, and annotate damage directly on vehicle diagrams. Works offline too.


3. Review and Act

Finally, every report lands on your centralised dashboard with instant valuations from leading UK data providers. Review, compare, and make decisions faster.

Everything You Need in One Platform

TradeAppraise combines every tool you need for professional vehicle condition reporting.


Any Device

Compatible with all Apple and Android devices. Therefore, no specialist hardware is needed.


Any Media

Capture photos, video, and audio notes. As a result, you get complete multimedia documentation.


Anywhere

Full offline functionality. Consequently, you can complete appraisals without internet and sync when connected.


Damage Annotation

Additionally, mark and document damage directly on vehicle diagrams with precise location detail.


Customisable

Furthermore, you can build bespoke appraisal templates or use our pre-built walk-throughs. Your process, your way.


White-Label Branding

Brand appraisals with your logo, colours, and domain. Your customers see your brand.


Instant Valuations

Moreover, you receive real-time market values from leading UK data providers at the point of appraisal.


Full Audit Trail

The system timestamps and stores every appraisal. As a result, you have complete accountability for disputes and compliance.

Built for Every Sector of the Automotive Industry

Our vehicle condition report software works wherever you need to assess, document, or value vehicles. Find the solution built for your business.


Dealership Part-Exchange

Digitise your part-exchange process. As a result, you get faster valuations, consistent appraisals, and fewer disputes on the forecourt.


Customer Self-Appraisal

Send customers a link to appraise their vehicle from home. Capture leads and pre-qualify part-exchanges before they visit.


Car Buying Services

Standardise condition reporting across every vehicle purchase. This means you maintain consistent quality at any volume.


Lease & PCP Returns

Simplify end-of-contract vehicle inspections. Consequently, you reduce disputes and damage charges with documented evidence.


Fleet Vehicle Inspection

Monitor your fleet’s condition with scheduled digital inspections. Moreover, you can track damage over time and hold drivers accountable.


Vehicle Transport

Document vehicle condition at collection and delivery. Therefore, you have timestamped proof that resolves transit damage disputes.


Multi-Site Dealer Groups

One platform across every branch. In addition, you can standardise processes, compare performance, and manage from one dashboard.


Motor Finance

Verify vehicle condition and identity for lending decisions. Specifically, you get photo evidence, DVLA data, and FCA-ready audit trails.


Vehicle Remarketing

Accurate condition reports that maximise remarketing returns. Build buyer confidence with detailed documentation.


Insurance Documentation

Vehicle condition evidence that stands up to scrutiny. In particular, timestamped records support claims handling and dispute resolution.


Remote Appraisals

Appraise any vehicle, anywhere, without being there. Send a link and receive a complete condition report back.

Why TradeAppraise?

Most importantly, TradeAppraise is independently owned and not part of any dealer group or auction house. Built by a team with over 50 years of experience in the automotive remarketing industry, we understand the challenges you face because we have faced them ourselves.

Sales executive inspecting customer trade-in vehicle
  • No setup fees — register and start appraising
  • Pay per appraisal from just 50p
  • No long-term contracts
  • DVLA, DVSA, and automotive data integration
  • Instant valuations from UK providers
  • Works on all Apple and Android devices
  • Full offline functionality
  • White-label branding and custom domains
  • 50+ years automotive industry experience

Start Creating Vehicle Condition Reports Today

No setup fees. No long-term contracts. Pay per appraisal from just 50p. Register for free and start appraising vehicles in minutes.