The Problem With Vehicle Transport Damage
Damage during vehicle transport creates costly disputes between operators, dealers, and logistics companies. Consequently, without documented evidence at both ends of the journey, you cannot assign liability. Furthermore, paper-based condition notes lack precision, go missing easily, and prove difficult to challenge.
As a result, you waste time, dispute invoices, and damage relationships with customers and partners. Ultimately, every movement without a proper vehicle transport condition report is a financial risk your business carries unnecessarily.
Vehicle Transport Condition Report at Collection
Document the exact condition of every vehicle before it leaves the pickup point.
Delivery Inspection
Next, the same guided inspection process runs at the delivery point. Your driver completes the walk-around again, capturing the vehicle’s condition on arrival. Furthermore, the platform makes side-by-side comparison available immediately — any new damage identified since collection is flagged instantly.
In addition, digital signatures at handover confirm both parties agree on the documented condition. The receiving party sees exactly what the driver recorded, creating a transparent handover that protects everyone involved. No disputes about what was or was not there when the vehicle arrived.
Timestamped Evidence
The system timestamps and securely stores every photo and annotation the moment your driver captures it. This creates irrefutable evidence of the vehicle’s condition at both collection and delivery — two distinct records, each with its own timestamp, that together prove exactly when any damage occurred.
Therefore, this complete vehicle transport condition report from pickup to handover protects your business from unjustified claims. Specifically, when a customer disputes transit damage, you have the evidence to demonstrate whether it existed before or after your involvement.
Offline Functionality
Transport drivers work in depots, compounds, auction sites, and locations where reliable internet is not guaranteed. Meeting DVSA standards for vehicle condition documentation requires a tool that works anywhere. TradeAppraise works fully offline — your drivers complete the entire condition report without a connection and the data syncs automatically when they reconnect.
Consequently, there is no disruption to your workflow. Drivers do not need to search for signal or wait for pages to load. In fact, the inspection experience is identical whether they are online or offline, so your operation runs at the same speed regardless of location.
Damage Annotation on Vehicle Diagrams
Precise, visual damage recording that leaves no room for ambiguity.
Multi-Vehicle Dashboard
Manage condition reports across all vehicle movements from one centralised dashboard.
Customisable Templates for Every Vehicle Type
Naturally, different vehicle types require different inspection processes. TradeAppraise lets you create and assign templates tailored to your operation — separate walk-arounds for cars, vans, HGVs, and motorcycles, each capturing exactly the data points that matter for that vehicle type.
If your business also manages fleet vehicle inspections or handles vehicles that move into the remarketing pipeline, TradeAppraise supports those processes too — all from the same platform, with the same centralised dashboard and audit trail.